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We spend more than one-third of our waking hours working, as human beings, we strive to produce more and better ourselves with every day.

We are in a never-ending circle of brainstorming new ways, planning for better results and trying to discover new methods and frameworks to make ourselves more productive and our work more effective. This constant struggle can, if not managed well, result in negative effects on our productivity and health. In some cases, we get burned out and which can leads to a loss of confidence and ambition.

To make our lives easier personally and professionally, we make use of many apps day in and day out for planning projects or getting the groceries to ideating magnanimous project planning on an enterprise level. Still, at times balancing between multiple apps can get overwhelming. After all, technology is assumed to make life easier.

There are plenty of productivity apps both free and paid, floating the internet, and still, it can be difficult to make a choice. So, in this post, I’ve made a list of apps that can give you more value for your time. Here is a list of 25 productivity apps that can help you achieve and retain your productivity by helping you streamline your routine and keeping your progress inline.

1. Notion


Notion is an all-in-one workspace where you can write, plan, collaborate and get organised, it allows you to take notes, add tasks, manage projects & more. Notion works across all platforms including on Android, iOS, Mac, Windows, Web.

Notion provides the building blocks and you can create your own layouts and toolkit to get work done. This workspace allows you to write in a beautiful clean space, build your own personal wiki with endless layers of content, plan using a kanban view, a calendar or a simple list view or to capture your workflows and record everything creating spreadsheets and databases.

Price: Free to $8.00 per member per month

2. Nebo


Nebo is an Android, Windows and iOS note taking app pack with features that automatically formats your handwritten notes to text. Interactive Ink technology allows you to write even mathematical equations, bullet points and diagrams.

You can also make your calculations with this app and export them to Microsoft Office documents and text files. Its search tool is designed to make it easier for you to find and sort through your files.

Price: Free for iOS, $9.99 for Windows and Android Version

3. SaneBox

Sane Box

SaneBox is an email management app that works well with any email. Some of the features include SaneNews which groups all your newsletters and magazines in one place. SaneBlackHole which trains your mailing lists which emails need to go to the trash and SaneNoReplies which shows if your email has been opened by the recipient or not.

Price: From 16¢/day

4. Haze Over


HazeOver removes all the distractions by automatically highlighting a window or an app when you start switching windows. This way all other windows fade away from the background and you can focus on just one until you finish your task.

You can set the intensity of the highlight from soft dimming to intense black so you can dedicate more time to the most important task at hand.

Price: $2.99

5. StayFocusd


StayFocusd is a Chrome extension that blocks sites that consume your time. Once you programmed the websites you know are affecting your productivity, it will block you from accessing them while you’re working.

It can be customised not only to block a site but also specific page contents, such as videos, games and other forms of media that might consume your time.

Price: Free

6. Momentum


Momentum is a Chrome extension that keeps you focused on what you are doing until you get it done. It pops up every time you click another tab reminding you to stay on track.

Price: Free

7. Panda


Panda is your go-to resource for any designer wanting to keep up with the latest inspiration, news and industry insights. Panda allows you to browse over 100 websites all in one place, so you can sit back, relax and enjoy your morning cuppa.

Price: Free

8. Asana

Asana Productivity

Asana is a web and mobile app which puts your teams communication and project management in one place. Asana allows you to assign tasks to each team member, set the deadline and communicate with each other thus eliminating long and messy email threads where some important communication can get lost somewhere along the way.

Price: Free to $ 24.99 Per User, per month billed annually

9. Plan


Plan is a calendar and task management app for your desktop. It helps you organise your tasks and events making sure you don’t forget any important meetings or left any task unfinished.

Price: Free to $6.67 Per User, per month

10. Bear

Bear Editor

Bear Notes is a note taking app designed for iOS and Mac users. What makes the app stand out from those other apps is the simplicity of its user interface complimented by its text formatting features.

Price: $1.49 monthly, which offers a one week free trial or $14.99 annually, which has a one month free trial

11. Quip


Quip is a project management app that brings together features that are similar to Evernote, Google Drive and Dropbox Paper. Create and organise all your work together using any device anywhere you are in the world. Its instant messaging feature allows for easy communication among team members.

Price: From $10.00 per user per month, billed annually

12. Spark

Spark Email

Spark is an award-winning app for your email(s). It understands which of your emails are the most important and pops them on the top of the list. There are three categories your email are divided into Personal, Newsletters, and Notifications. And its available on Mac and iOS.

Price: Free to $6.39 Per active user, per month billed annually

13. keeps your schedule on track with to-do lists, calendars, notes and other collaborative tools that allow you to share lists and tasks with others. There’s also a voice integration feature that allows you to add to your lists through voice command.

Also it syncs with all your devices so you can keep track of everything through your mobile devices anywhere.

Price: Free or Premium plan $5.99 per month (billed annually)



IFTTT helps you save time by automating the tasks that you always do on the internet, such as messaging friends, backing up your media files to your cloud account. IFTTT has pre-built applets that will do all your most common tasks but you can also customise your own in case you want to add more on the list.

Price: Free

15. Grammarly


Grammarly is a must-have free writing assistant. It is one of the best tools out there not only for writers but for everyone. It check grammar, spelling and get context-based suggestions to improve your messages, documents, articles and even anything else that contains words.

Price: Free

16. Todoist


Todoist has been creating new and useful apps that increase productivity. The Smart Schedule, which utilises AI to help you create and schedule your tasks without difficulty.

Another feature called Karma gives you a visual representation of how productive you are in completing your tasks. And if there are any changes made to a document you are collaborating with another, Todoist gives you an instant reminder right away.

Price: Free or premium $3.00 per month2

17. Noizio


Noizio provides that ambient background to increase your productivity. The app also features different sounds of nature that will help you block the noises that keep on distracting you. Noizio is available for Mac, iOS, and Android.

Price: $9.99 or Try the Free version

18. Just Press Record

Just Press Record

Just Press Record is an iOS app that works it even works on the Apple Smartwatch. You can record your voice just by one-tap using the app icon from a notification or lock screen widget.

Just Press Record can turn speech to text and transcribe what you are saying including spoken punctuation marks. The app supports a number of languages and syncs to iCloud so you can share your recordings and transcriptions easily.

Price: $4.99

19. Escape 2

Escape 2

Escape 2 by FocusList helps you track those distractions so that you can develop an effective strategy on how to escape these temptations the next time they beckon you from an important task.

Price: $9.99

20. Fantastical


Fantastical is a calendar app for Mac, iPad, iPhone, and Apple Watch that is packed with powerful features for creating and managing schedules and events. Use the daily, weekly, or monthly calendar to create your events either by typing them using the menu-based interface. Fantastical has added a map to its feature so you will know where the event will take place and how long for you to get there from your location.

Price: $3.33 per month Billed yearly

21. Trello


Trello, it is one of the preferred digital bulletin boards used by teams. This highly customisable interface allows you to create different kinds of lists from tasks to pictures. Aside from placing items under categories, you can also tag them as “doing” or “done” making it easier to keep track of projects.

Price: Free to $9.99 per user per month

22. Dropbox


Use Dropbox to store all your media files and access them anytime and anywhere as long as you’re connected to the Internet.

Price: Free to $20.00 per user per month

23. DockPhone

Dock Phone App

DockPhone is an app for iOS, that allows you to call others with your iPhone but using your Mac. The DockPhone app is perfect when you are busy working on something on your Mac and needs to call someone. It conveniently saves you time and keeps you focused.

Price: $1.99 for a limited time

24. Harvest


Harvest is a browser extension that gives you an honest report on what things are eating up your time and how much you’ve spent on each of them.

This way it will help you become aware of what things are distracting you and thus, need to be cut-off or watch yourself from. It can also help you strategise your time better so you can utilise every single minute you have each day. Also Harvest is a must-have as its syncs up with other productivity tools such as Asana.

Price: Free to $12.00 per person per month

25. Buffer


What makes Buffer stand-out from other automation tools for social media is that its simple and straight to the point. It does not give you a lot of choices which most of the time complicate things, but more than it can help you. Automate all your social media posts using Buffer through your desktop or mobile.

Price: Free to plans starting at $15.00 per month which is billed monthly.


25 Productivity Tools and Apps to Help You Achieve More