Looking for a Trello alternative? You’re in the right place.

Trello is one of the most widely used productivity apps, embraced by companies and individuals across various industries. However, popularity doesn’t always equate to the best fit for every user. If you’ve been using Trello for a while, it might be time to explore other options that have gained traction in recent years.

Maybe you’ve already started considering a switch from Trello to another Kanban-based tool and are looking for a reliable guide to help you find suitable alternatives. Check out our article to discover the best Trello alternatives for your needs!

Why Consider Trello Alternatives in 2025?

When evaluating a productivity tool, flexibility is key—it should adapt to your needs and allow for customisation. Trello limits you to just one power-up per board, meaning you have to pick from a range of different tools, which might not be ideal for more complex projects.

As your projects grow in complexity, you may find Trello’s features lacking. That’s where alternatives with more advanced capabilities can help.

For those managing multiple assignments, whether in large organisations or small businesses, the ability to oversee several projects simultaneously is crucial. Trello allows only 10 boards per team, which may not be sufficient for dynamic business environments that require managing multiple projects at once.

Additionally, a productivity tool should support collaboration beyond just task management. While Trello is excellent for organising tasks, it doesn’t excel in communication—an essential component for team success. Without effective communication, even the best task management tool won’t help your team reach its full potential.

The Best Trello Alternatives for 2025

Although Trello remains a popular project management tool, many users are hesitant to switch. However, numerous alternatives offer similar features and can enhance your workflow.

The ideal project management solution should allow you to easily create project plans, track progress, and keep things organised smoothly. It should also support unlimited projects and users. Many Trello alternatives also offer free plans that never expire.

Here are the top project management tools to consider.

1. Taiga

Taiga is a Trello-like project management tool designed specifically for software development teams, using the scrum methodology and Kanban to organise tasks. It’s especially popular in the IT industry.

The process begins with creating a product backlog, which is prioritised based on what needs to be delivered. This backlog is then broken into sprints, which Taiga helps manage. Within each sprint, Kanban boards are provided to divide the stages of product development. Each task card on the board includes essential details, making it easy to track progress as you move through the development process.

Taiga also facilitates collaboration by allowing team members to create and modify documentation related to projects. As an open-source solution, Taiga encourages contributions from its users, although you can unlock additional advanced features with the premium plan, priced at $70 per month.

2. GoodDay

GoodDay is a powerful tool that combines goal-setting, strategic planning, and project management to keep your workflow organised. Unlike many other tools, GoodDay doesn’t just track who’s working on tasks—it also tracks the person responsible for the next step in the process, promoting smooth collaboration and continuous progress. This feature helps eliminate potential miscommunication.

Tasks in GoodDay are easily broken down into subtasks and can be fully customised. You can add attachments, checklists, set recurring tasks, and create custom fields to tailor tasks to your team’s needs. Additionally, GoodDay offers time tracking features to monitor how much time team members spend on tasks.

It also integrates with a variety of popular apps, including Google Drive, Dropbox, Gmail, and Google Calendar, making it an even more flexible project management solution. It’s a strong contender as a Trello alternative.

3. ClickUp

ClickUp is an all-in-one project management platform that helps teams manage everything they need in one place.

With ClickUp, you can collaborate across teams and manage large, complex projects using a robust hierarchy and customisable features. The platform offers 15+ view options and the ability to create custom Dashboards for a high-level overview, giving you valuable insights into tasks, sprints, projects, people, and goals.

Automation tools help reduce mundane tasks, and advanced commenting features in tasks, along with collaborative editing in Docs, allow for seamless team communication. ClickUp’s customisable templates also ensure teams stay aligned, hit the ground running on projects, and follow a consistent process.

Native integrations with popular apps like Slack, Gmail, and Calendly bring all your tools into one place. Plus, ClickUp’s highly rated mobile app lets you manage your tasks, events, and projects on the go—so you’ll never miss something important again.

4. Toggl Plan

Toggl Plan is an intuitive project management tool that offers a drag-and-drop interface, making it easy to organise and manage your work efficiently.

It helps ensure nothing is overlooked when juggling multiple projects. Each task can have a designated status and a deadline, which appears on a visual timeline, offering a clear overview of the project’s workflow. You can easily switch between weekly, monthly, or annual views, depending on your needs at any given moment.

Toggl Plan makes it simple to share project boards with teammates or clients. All you need to do is copy a shareable link, with the option to customise visibility and deactivate links as needed.

While it’s a solid free alternative to Trello, accessing additional features requires a premium subscription.

5. Stacks

Stacks is a user-friendly project management tool, ideal for small teams, that helps you organise tasks and access them with ease. As a Trello alternative, it utilises Kanban boards for project management, providing a clear visual overview of workflows and enabling real-time progress monitoring.

Stacks comes with a variety of features to enhance project management. You can group tasks, tag them for easy searching, and attach files. The platform offers different views to suit your preferences, including overall stats, a calendar, or even a world map view.

For quick task searches, Stacks provides a quick search function, and within each stack, you can track progress by viewing completion percentages. Plus, the app is customisable, allowing you to tailor it to your company or team’s specific needs.

6. Teamwork

Teamwork is a project management tool designed to boost team productivity and optimise resource allocation. It helps you stay informed about team capacity, enabling more informed decisions regarding resource distribution, which reduces delays and keeps workflows smooth.

With Teamwork, you can visualise project tasks using boards, whether you follow Kanban, Scrum, or other methodologies. This allows you to stay on top of project scope and progress. Real-time workflow monitoring helps identify bottlenecks and prevent potential issues.

The tool includes a workload-monitoring feature that provides an instant overview of each team member’s capacity, indicated by a capacity bar. This allows you to quickly identify if someone is overloaded and redistribute tasks as needed, ensuring the project runs efficiently.

7. Wrike

Wrike is a comprehensive project management and collaboration tool designed to help teams streamline workflows and improve productivity. It serves as a strong alternative to Trello, offering advanced task management features like subtasks, dependencies, and task prioritisation.

Wrike provides a wide range of features, including task management, team collaboration tools, Gantt charts, Kanban boards, time tracking, and reporting capabilities. As a cloud-based platform, Wrike is accessible from anywhere with an internet connection, making it ideal for remote or distributed teams. It also offers mobile and desktop apps for easy access.

For businesses needing more robust project management, Wrike’s enterprise plan provides advanced features for end-to-end work management.

With its intuitive interface and customisable workflows, Wrike is a popular choice among businesses of all sizes looking to efficiently organise projects and improve team collaboration. Overall, it’s a powerful tool for managing projects and tasks effectively.

8. ActiveCollab

ActiveCollab is a project management app similar to Trello but with more advanced features designed to help you plan and organise your work more efficiently. It allows for unlimited projects, and you can add brief descriptions and easily filter or star important ones to keep them accessible.

With ActiveCollab, you can create reusable project templates and duplicate them to make adjustments as needed. It also offers a wide range of features for task management, such as task prioritisation, so you can stay focused on what’s most important. The app supports per-user pricing, much like Trello.

ActiveCollab provides multiple task view options, including a to-do list, column, and timeline view, as well as a calendar view that can be shared with team members and clients. You can customise the calendar to suit your needs and edit tasks directly from there. The app also includes communication features that enhance collaboration, making it easy for teams to stay aligned and track progress.

9. Nimble

Nimble is an AI-driven, agile project management platform designed to help you plan, manage, and deliver projects the Agile way. It stands out as an advanced tool for managing large, complex projects, offering features tailored for both traditional and Agile methodologies.

With a focus on collaboration, Nimble supports project and product management teams in navigating various industries by offering a broad array of Agile capabilities. The platform integrates resource and time management features alongside powerful Scrum and Kanban functionalities to streamline project delivery.

Nimble organises data and provides real-time reporting, making it easier to manage projects in a global delivery model. Additionally, it integrates with over 2000 popular services like Gmail, Slack, Salesforce, and Zendesk via Zapier, enhancing its utility and connectivity with other tools your team may already use.

10. Zoho Projects

Zoho Projects is a cloud-based project management tool designed to offer both intuitive usability and a rich set of features. It helps you effectively break down and manage tasks, ensuring timely project completion.

With Zoho Projects, you can assign tasks, set deadlines, and establish task dependencies, making it easier to stay on track and avoid missed deadlines. Communication is simplified through real-time chat, allowing you to stay connected with your team.

In addition to a Kanban board for task visualisation, Zoho Projects also provides Gantt charts. These charts give you another way to track your projects, milestones, progress, and dependencies. The Gantt charts are flexible, allowing you to easily reorganise tasks and edit milestones as your project evolves. You can also switch between different views to access the most relevant information for your needs at any given time.

11. TimeCamp Planner

TimeCamp Planner is a versatile project management tool designed for both collaboration and communication, catering to teams of all sizes. Unlike Trello, which limits the number of boards on its free plan, TimeCamp Planner allows for the creation of an unlimited number of spaces within each workspace. This flexibility ensures that you can manage projects without restrictions.

Each space in TimeCamp Planner includes a task board for organising workflows, assigning tasks, setting due dates, and tracking progress in real-time. What sets TimeCamp Planner apart is its integrated chat platform, which Trello lacks. You can communicate directly with team members via private or group chats, making collaboration more seamless.

TimeCamp Planner also allows for smooth communication with clients or external contributors. You can easily share a chat link to start a conversation or collaborate in real-time within the workspace.

Additionally, TimeCamp Planner supports multiple integrations, enabling you to work with Gmail to convert emails into task cards, integrate with Hangouts for more communication options, and sync with your calendar for a more organised workflow. Plus, it offers a handy mobile app for managing your projects on the go. If you’re transitioning from Trello, TimeCamp Planner allows you to import your Trello boards, making the switch easier.

12. ProofHub

ProofHub is a feature-rich project management tool similar to Trello, designed to help teams manage workflows and deliver projects on time while maintaining high-quality standards. With ProofHub, you can customise your workflow and visualise tasks on Kanban boards, offering a clear overview of project status just like Trello.

In addition to Kanban boards, ProofHub provides a timeline view using Gantt charts, which allows you to plan and visualise project tasks. Unlike Trello, where Gantt charts are available only as a power-up, ProofHub offers this feature natively, and plans can be adjusted to accommodate deadline shifts with task dependencies. Custom roles and access restrictions make project management smoother by ensuring that each team member has the appropriate level of access to tasks.

One of ProofHub’s standout features is its built-in team communication tools. You can send direct messages in one-on-one or group chats, making it easier to collaborate and stay on top of tasks without relying on email, which can slow down progress. Since Trello lacks built-in communication features, many teams use separate tools for this purpose, making ProofHub an all-in-one solution.

ProofHub also offers productivity tracking, allowing you to monitor team performance and reassign tasks if necessary, ensuring that work is completed efficiently. Another advantage of ProofHub over Trello is that it doesn’t charge per-user fees, making it a more cost-effective solution for larger teams.