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A project manager is someone who oversees work. Yet, it wasn’t always that that. Project managers were the only individuals in charge of managing projects for a long time. The legacy tools used in these highly specialized professions required substantial training and experience to operate.

These outdated tools are useless today as virtually everyone is expected to manage their own projects. The needs of a more dynamic, collaborative workforce have already been addressed by modern project management software, and although older software and project manager positions still exist.

There is project management software out there for everyone, whether you’re a brand-new business owner who only wants help with invoicing or you run a large company.

What is project management software?

Software for project management is a tool that supports teams in planning, monitoring, and carrying out work. Project management software can be viewed with its most basic form as an interactive workspace where you organise how you work, collaborate, and communicate with others. The best project management software, however, goes far further than that, integrating your most sophisticated workflows across your organisation and assisting you in achieving your biggest, boldest objectives.

This broad category includes everything from basic digital checklists to highly sophisticated work management platforms. The size, requirements, and overarching objectives of your firm will determine the kind of project management software you select and how you utilise it.

Why should you use project management software?

Nowadays, everyone handles projects, but not everyone has the tools necessary to manage projects successfully. Teams frequently use spreadsheets as a result, which are wonderful for organising work but don’t provide real-time updates. Spreadsheets require a lot of human labor and may even make cross-functional cooperation more difficult. Simply said, they don’t have the features of project management software.

Project management software is essential in today’s workplace because of this. Project management software connects work, teams, stakeholders, goals, and everything in between, among its many other advantages.

Today’s market offers a large variety of project management software, making it difficult to choose just one. The best products available today and the kinds of businesses they’re most likely to benefit have been assembled as a result. See how they differ and the various ways that project management software can improve and streamline your job.

1. Asana


Asana is indeed an user-friendly project management tool that works well for both small and big projects, which is why i included it on this list of the top project management tools. The software is divided into tasks and sub-tasks that can be allocated to either individuals or teams, and they are divided into various categories.

The project manager and the rest of the team can communicate and offer input for each task in the same site, maintaining teamwork for each project in a central, accessible location.

Price: Free for basic, Premium for $13.49 per user per month and $30.49 per user for the Business plan

2. Basecamp

Base Camp

Basecamp is a cloud-based application that facilitates work collaboration for individuals, project managers, and even marketing teams. To-do lists for tasks that may be delegated to multiple users and tasks that the system will automatically follow up on when the due date passes are a few of the capabilities.

Additionally, it offers a feature that allows for real-time group chats and a tool that lets clients track project progress. It can be integrated with other products for reporting, analysis, and time tracking, among other things, just like the bulk of the services on our list. Lastly with this app it can be integrated with iOS, Android, Mac, and PC in addition to its cloud-based platform.

Price: Team $99 per month for up to 10 users, Business $199 per month up to 10 users + unlimited clients, Unlimited $299 per month up to unlimited users + clients.

3. ProofHub


Teams may collaborate, plan, and complete projects throughout an organisation using ProofHub. Users can assign particular jobs with a breakdown of deadlines and a predetermined frequency to specific people. ProofHub is a central location to keep all of your project-related files and offers a variety of views, including Gantt, Kanban, and calendar views.

Together with chat, proofing, timesheets, and reporting, this application gives teams all the resources they need to work together effectively.

Price: Starts at $89 per month billed annually

4. Wrike


The ideal use of the robust project management application Wrike is to design unique team workflows. From there, you can simply create interactive charts like a Gantt chart, specify a timetable, and visualise tasks and subsequent actions. Wrike’s real-time report creation feature also lets you analyse performance.

Price: A free pricing plan for unlimited users, without no time restrictions. Access all of Wrike’s features with it’s paid plans which start at $9.80 per user per month.

5. Jira


Jira started as a software tool primarily used by engineering and remote specialised development teams. It is now a bug-tracking and agile project management tool. It is being utilised by many teams all over the world, but because of its roots in the issue/bug tracking, agile, and test case management arenas, it is an exceptionally helpful tool for a software development organisation.

Some of Jira’s capabilities include adaptable Kanban boards that provide visual problem management, roadmaps for outlining individual team actions and plans, and customised scrum boards.

Price: Start Free that paid plans for Jira starts at $10 per user per month


Monday Dot Com

Teams can graphically arrange work and projects with the aid of Monday, a straightforward project management application. One single board, acting as the hub for each project and reflecting changes made task-by-task, is used to manage projects. Moreover, boards can be customised by adding extra columns to view information on hours spent, status, and location.

Also, this project management tool provides views such as workload view, where you can examine individual tasks that are still uncompleted, timeline, where you can schedule work by due date, and charts, where you can assess team efforts and results.

Price: Pricing starts at $24.00 per month for the first 3 users billed annually

7. ClickUp

Click Up

Project management tool ClickUp has a variety of perspectives that may be customised, including list view, board view (which is close to Kanban view), box view which separates off each workload, and calendar view sorts actions by due date.

Users of ClickUp can work toward their objectives, which serve as their “mission control center.” Additional features include interfaces with Toggl for time monitoring and a two-way calendar sync.

Price: Free up to 100MB of data. Paid plans starts at $5.00 per user per month billed annually.

8. Timecamp

Time Camp

There are many project management tools available. But the most of them don’t provide your team an hours logging capability. Which makes Timecamp special. Timecamp is a fantastic solution. If you’re looking for time tracking as it provides automatic time tracking that runs in the background and effortlessly tracks time for projects.

You can build or import as many projects as you need, track time spent on them, and then analyze the reports to see how the team is doing using the tool’s unique project structure.

Price: A free plan for single users is available, and there’s paid plans that start at $6.99

9. Xebrio


Xebrio provides a self-contained project management ecosystem. With the help of Xebrio’s built-in capabilities, such as task management, milestone tracking, requirements traceability, test management, bug tracking, and release management, managing multiple project phases is made simple.

The complete project lifecycle data remains under one roof thanks to these integrated features, which lessen the need for third-party integrations or plugins. Teams may effortlessly collaborate with Xebrio no matter where they are. When working as a team, users can add contributors, reviewers, and other stakeholders to their projects to make sure nothing is overlooked.

Price: Plan starts $5.00 per user/month

10. Float


For team resource scheduling and multi-project planning. Float is designed specifically. If you want a broad picture of the workload on your team and want to know which tasks are taking up the most time. This tool is perfect. Due to its ability to track across several clients and help them better manage bandwidth, agencies and other project-based businesses adore Float.

Because managers have a better understanding of who is overworked and can take practical next actions to prevent this, tools like Float also defend against burnout and excessive staff turnover.

Price: Plan starts $6.00 per scheduled person per month, and comes with a 30 day free trial.

11. Paymo

Paymo App

Paymo been tool designed to aid in team collaboration and task completion. With it’s ability to combine task management, team scheduling, and time tracking in a single platform is one of its key selling advantages and what makes it one of the top project management tools. This tool will be most helpful if you wish to measure time spent on different activities and projects and you work on projects, like at an agency or creative company.

Along with having several interfaces with programs like Google, Slack, and Quickbooks, Paymo also enables you to create invoices directly from the app.

Price: Start at free then paid plan starts at $4.95 per user/month

12. Notion


Notion is a fantastic all-in-one project management tool that supports team collaboration, long-term planning, and day-to-day organization.

The tool is divided into three sections: projects and tasks. This is where teammates can record individual tasks or assign to teammates; notes and docs, where teams can share meeting notes or pertinent documents. And the team Wiki is where information can be stored and documented.

Price: Team package costs $8 per user per month but like other tools, there’s a free plan


12 Best Project Management Tools