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Trello is a popular Kanban-style collaboration app that is popular for its ease of use and fun interface. However, if you’re looking for a project management app that can be easily extended for use in large, complex projects, it could be better than Trello.

This post explains why Trello isn’t always the perfect project management app, and what Trello alternatives you might use instead.

Why, maybe Trello isn’t “Good Enough” for PMs

Trello is a handy collaboration app that teams can use as a digital tracking board to easily keep each other up to date on tasks and task lists.

For example, a Trello board can contain multiple lists with different cards. Team leaders can assign tasks to members by assigning specific colours to each card assigned to them. Members can inform others of their status by moving colour-coded cards based on where they are in the task.

This allows teams to easily track the tasks assigned to members, the number of tasks completed, and the current status of each task.

Some Limitations of Trello

Trello has some important limitations that can make it an unsuitable choice for high-level project management.

Lack of integration: Large projects need more than lists and maps. Features such as resource management, time tracking, finance and automation are also important. Trello allows for basic automation and time tracking, but these are still inadequate for large, demanding projects.

There are no required project management tools: Trello doesn’t have the powerful native tools found in other dedicated project management solutions. Reports, project time estimates, swimlane diagrams, and work-in-process limits.

Free tiers: The free tier limits you to one add-on per board. This is not an ideal scenario if you need multiple non-native features on a board. This is probably due to the lack of many major project management features.

Basically, Trello is an accessible and flexible app for small teams with relatively simple projects, but nothing more. So now let’s see the 8 best alternatives to Trello.

1. Asana


Asana specialises in workflow management and is arguably one of Trello’s top choices. It’s packed with tools to help your team manage tasks, information, and processes easily. Widely used in small businesses, Asana praises the successful collaboration of team members.

Key Features

  • Show tasks in list, Kanban board, or timeline view
  • You can start with over 50 project templates
  • Gantt chart with timeline
  • Create custom rules in seconds and general Automates tasks and reduces errors


  • Integrates with powerful collaboration tools such as Basecamp and Microsoft Teams
  • Avoid burnouts using the workload management system
  • Manage your goal progress with Asana’s goal tracking system


  • No native time tracking
  • Cannot add multiple assignees
  • No custom fields or form a view with a free trial

Asana offers four pricing plans: Basic plan: Free, Premium plan: $10.99 per month per member, Business plan: $24.99 per month per member, Enterprise plan: Contact for details

2. Airtable


Airtable, a powerful spreadsheet for listing tasks, projects and saving files, is a very solid Trello alternative if you want to change the view of your projects and tasks. Kanban can be difficult when it comes to mapping data and tasks over time, and Airtable’s main spreadsheet format may work better. You can attach various items in the table, such as images, links to other tasks, assignees, and so on.

Carefully switch from the main Airtable view to see non-spreadsheet / table views such as calendar view, kanban view, and gallery view. This tool is one of the best project management software if you are used to working with Excel or Google Sheets. For on-the-go project management, Airtable also has great mobile apps available in the iOS and Android app stores.

Key Features

  • Multiple project views such as calendar view, grid view, form view, gallery view
  • Collaborate on shared data with other Airtable teams
  • Create your own project progress report using no-code interface
  • Accelerate your project process to create your own automation


  • Gantt Plan and schedule tasks in chart view
  • Track progress with a simple drag-and-drop mobile board
  • Integrates with popular tools like GSuite, Slack, Facebook, Twitter, etc.


  • Steep learning curve with many features and difficult on-boarding process
  • Not as intuitive as Excel or Google Sheets
  • Mobile app is not as powerful as the full version or does not have the same features

Airtable offers four pricing plans: Free Plus: $10.00 per month per seat Pro: $20.00 per month per seat Enterprise: Contact for details

3. Hive


If you’re leaving Trello because you’re looking for something with more features then one of the option you should look into is Hive. Using this option it’s follows the boundaries of customisation and ease of use, giving you access to all the tools, reports and features.

But as well as getting up and running with no downtime. It will be a pleasant chance as Trello lacks in the area of ​​customisation and don’t provide custom charts, fields, or reports. But Hive does.

Trello is limited to Kanban layouts, but with Hive it allows you to view your tasks on the Kanban board or in 5 additional project views.

It’s also considering focusing on integration. As Hive integrate with over 1,000 apps like Salesforce and Gmail. Also, since the integration is done for each app, you can choose what you want to integrate and what you want to separate. This option has a clean and scalable interface, so it’s perfect for any team.

Key Features

  • Flexible Project View
  • Instant Messaging
  • Action Templates
  • External User Invitation
  • Time Tracking
  • Sending and Receiving Emails via Gmail or Outlook


  • Easy with Kanban boards, Calendars, Spreadsheets and Gantt Charts Plan
  • Effectively monitor teams on specific projects
  • Increase productivity with automated workflows
  • You save time


  • Unable to track goals
  • Can be expensive
  • Project view limited
  • No rich text editing

Hive offers three pricing plans: Solo: Free Teams: $12.00 per month per user Enterprise: Contact for details

4. Monday


Monday is a very simple project management tool. Great for teams who want to work in the field of light project management. If you’re migrating from Trello and need something between Trello and Hive, Monday may be a good option. On the plus side, Monday is just as intuitive and easy to understand as Trello. Of course, the downside is that it has limited functionality.

Some aspects of Monday include drag-and-drop columns and rows for project organisation, dashboards that give an overview of project progress, and integration with tools such as Excel, Google Calendar, and Microsoft Teams.

Key Features

  • Project time tracking
  • Team work allocation
  • Dashboard with valuable insights
  • Integration of external tools to streamline workflow
  • Task scheduling and tracking
  • Resources for maximising resources Management
  • Supported Task Scheduling Features
  • Supported Document Management
  • Budget and Cost Tracking and Management


  • Highly Customisable and Controllable
  • Intuitive and Easy to Use, Especially for First-time Users
  • Team Communicates seamlessly


  • No download or export buttons
  • Integration with inventory can be confusing

Monday offers four pricing plans: Free Plan, Basic Plan: $8.00 per month per user, Standard: $10.00 per month per user, Pro Plan: $16 per month per user, Enterprise plan: Contact for details

5. ProofHub


ProofHub is a great alternative to Trello because you can put all the tools you need under one roof. In addition to Trello’s standard Kanban board, Trello also has table views and Gantt charts to help teams visualise their tasks in their own way. In addition, ProofHub has the basic components of tasks, chats, custom roles, and custom workflows, perfect for teams coordinating difficult projects.

This tool is much better than Trello in many ways because it’s much more comprehensive and helps teams manage their projects on a real scale. For example, you can track time and record resources on ProofHub. This is useful for large teams that need to be billed on an hourly basis.

Key Features

  • Detailed Project Report
  • Powerful Mobile App for iOS and Android
  • Integrated Notepad
  • Dependency Management


  • Customisable Load
  • Security Features such as Custom Permissions


  • No Free Trial Plan
  • Essential Plans No Custom Roles or Workflows
  • Limited Integration with Common Tools such as Evernote, Slack

ProofHub offers two pricing plans: Essential: $45.00 per month, Ultimate control: $89.00 per month

6. Wrike


If you’re on a growing team, Trello’s simple boards and lists won’t cut it. Wrike is great because it provides dashboards, interactive Gantt charts, resource management, visibility into the entire project, and more. Like Hive, Wrike is a good option if you have multiple different projects that require cross-functional collaboration.

Wrike is also a great alternative to Trello because you can actually customize it to suit your business needs. Custom dashboards and proprietary automation make things easy and streamlined with just a few clicks. Switching from Trello to Wrike is a much more complicated tool, so I’m just hesitating. Something like Hive may be a better midpoint as an alternative to Trello.

Key Features

  • Can integrate with apps like Zapier, Github, and Gmail
  • Detailed reports for real-time updates
  • Project newsfeed for team updates
  • Task priorities so teams complete tasks in the correct order


  • Integrate the app with over 400 different SaaS apps.
  • Track time spent on tasks and projects with the built-in time tracker
  • The management tool can scale with your team


  • No independent note-taking feature
  • The free plan only has basic integrations like Google Drive and MS Office 365
  • No proper chat integration for swift communication

Wrike offers four pricing plans: Free, Professional variant: $9.80 per month per user, Business variant: $24.80 per month per user, Enterprise plan: Contact for details

7. Teamwork


Teamwork is the ultimate customer service tool and project management platform for agencies. This allows teams to see all their tasks in one place, giving team leaders better control over workloads, projects, and clients.

This alternative handles complex projects through dashboard views and board views with simplified tracking. Teamwork’s billing and billing capabilities make this a must-have for teams who want to manage board views while monitoring client spending.

Key Features

  • Integration with existing tools
  • Activity tracking
  • Agile method
  • Access control and permissions
  • Capacity management
  • Ad hoc report
  • Alerts and notifications
  • Activity dashboard
  • Billing and billing


  • Improve profitability and business growth
  • Collaboration improves teamwork between teams and customers
  • Saves time and money in the long run
  • Teams efficiently plan and stay productive Helps


  • The user interface can be difficult for first-time users.
  • Platforms may take some time to update project fields when assigning tasks.
  • Do not remember future events created

Teamwork offers four pricing plans: Free Forever, Deliver: $10.00, Grow: $18.00, Scale: Contact them for details

8. Pipefy


Pipefy optimises business processes and allows teams to focus on important tasks. Intelligent automation eliminates repetitive tasks, helping teams stay ahead of the curve and get their work done on time.

This tool also helps teams control their work in one central location. This streamlines the process, increases agility, and increases efficiency. Any team member can automate workflows and manage processes without programming skills.

Key Features

  • Admin Control
  • Email Messaging
  • Mobile App
  • Tracking Subtask
  • Data Recovery
  • 2 Element Authentication
  • Deadline and SLA Tracking
  • Data Migration
  • Alert/Calendar View


  • Onboarding support
  • Easy deployment
  • Highly customisable
  • Easy to customise multiple pre-built workflow templates
  • Templates for project organisation
  • No need for repetitive tasks with automated processes


  • It may not be easy to see and view the comments on the card
  • There is no free demo before you buy
  • No demo videos or images for beginners

Pipefy offers four pricing plans: Starter: Free, Business: $24.00 per month per user, Enterprise: Contact for more details, Unlimited: Contact for more details

Why Should You Look For An Alternatives

Trello has many benefits. It’s flexible, easy to use, and serves a variety of purposes. Although not designed as comprehensive software, teams can also use it as project management software.

However, there are many other affordable and functional project management apps at the price offered.

As your project becomes more complex, Trello may not have the proper set of features to handle your project properly. In that case, the above are the best Trello alternatives that can help make the process more efficient as well as more effective.


8 Best Trello Alternatives in 2022